An enterprise electronic archive (EIA) is a digital archive that stores the company’s files in an centralized location. It pools all the company’s information in one place and can help lower costs and increase productivity. It allows employees to access the information quickly and speed up work processes.
Paper is a traditional way for companies to keep their documents. However, it’s not just expensive, but it’s also harmful for the environment. Paper isn’t as secure and safe as digital files. Thankfully, the development of cloud storage and EIA has made it possible to solve many issues regarding compliance and documentation storage.
A reliable EIA can assist businesses in complying with the rules and regulations imposed upon them by various data regulations that pertain to digital files, communications, and merger integration checklist Personal Identifiable Information. It also helps minimize the risk of lawsuits from vendors, suppliers customers, other businesses, and more.
In addition, a good EIA software product should offer an array of deployment options that fit the organization’s needs. For instance, large companies might prefer a deployment on premises however small and mid-sized enterprises might want to consider an online solution that can be scaled as the business expands. It should also provide the flexibility to control access for various types of users, including regular employees Legal and compliance teams and IT personnel. It is also possible for users to design and define their own roles as well as the rights associated with them.